This template sets clear, enforceable password and authentication standards without relying on outdated advice like forced frequent password rotation.
1. Purpose
This policy establishes minimum requirements for creating and managing passwords used to access [Organization Name] systems.
2. Password Requirements
- Minimum length: [12+ characters recommended]
- Passwords must not be reused across [Organization Name] systems and personal accounts
- Passwords must not appear on known breached-password lists (checked automatically where supported)
3. Multi-Factor Authentication
MFA is required for all accounts with access to [email, VPN, cloud systems, administrative tools] and is the primary control this policy relies on, rather than frequent forced password changes.
4. Password Managers
Employees are required to use [approved password manager] to generate and store unique passwords for work accounts.
5. Shared Accounts
Shared or generic accounts are prohibited except where explicitly approved by [approver] for a documented operational reason.
6. Compromise Response
Any suspected password compromise must be reported immediately to [security contact], and affected passwords must be changed immediately.
7. Password Changes
Passwords are changed upon suspected compromise, not on a fixed rotation schedule, consistent with current NIST guidance that frequent mandatory rotation often leads to weaker password choices.
Want this built and implemented for your organization?
A template is a starting point. Cyberix builds, customizes, and maintains policies like this as part of a full GRC engagement.